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Office Assistant 1 (Keyboarding) - Professional Education Unit - NY HELPS
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Position Number: 5607685
Location: Brockport, NY
Position Type: Human Resources

Office Assistant 1 (Keyboarding) - Professional Education Unit - NY HELPS

Job no: 497082

SUNY Budget Title: Office Assistant 1 (Keyboarding)
Salary Level/Grade: SG006
Work type: Full time
Location: Brockport, NY
Department: Professional Education Unit
Categories: Administrative; Secretarial; Clerical
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Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

Job Summary:
The Office Assistant 1 (Keyboarding) for the Professional Education Unit (PEU) supports the three Coordinators of Field Experience within the PEU with data entry and reporting.

Essential Functions:

Provides database input, documentation, record-keeping, word-processing, management, and maintenance for 1200+ placements in 200+ schools across NY State per year.
Communicates by phone, email, postal mail, and in person with relevant campus departments, schools, community agencies, and teacher candidates.
Supports two Education and Human Development (EHD) and one KSSPE program coordinators on student teaching and field experience matters including:
- Sends out PE (Physical Education), Health student and EHD teaching and field experience requests and documents process in the Access databases.
- Follows up with teacher candidates about program requirements, application deadlines, availability, and special districts requests/paperwork such as the need to be fingerprinted or get school board approval.
- Supports placement follow-up including triaging questions and concerns from student teachers and SBTE's.
Tracks and documents placement hours through reconciliation of time logs.
Requests and processes all SBTE stipend paperwork then creates reports requesting payment for School Based Teacher Education (SBTE) vouchers and stipends. Follows up and tracks as needed.
Maintains records and generates correspondence for teacher candidates and University personnel regarding admission into the PE teacher prep program.
Participates in workshops, presentations, event planning/preparation and follow-up.
Provides departmental general information to students.
Copies, faxes, types, disseminates mail and maintains the copier and fax machine as needed.

Minimum Qualifications:

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Full-Time, Brockport location.

Preferred Qualifications:

Excellent attention to detail.
Experience with Microsoft Products (Access, Word, Excel).

Work Schedule: 37.5 Hours/Week; 8:00am-4:00pm
Salary, Benefits and Appointment:
$35,177

May be benefits eligible; Find out more about benefits at Careers@Brockport! This position is not eligible for visa sponsorship.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Application Instructions: Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by September 21, 2024.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

New York State Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at info@goer.ny.gov.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, visit https://jobs.hr.brockport.edu/cw/en-us/job/497082/office-assistant-1-keyboarding-professional-education-unit-ny-helps