Job Details

Senior Director of Faculty Affairs and Planning
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Position Number: 5709795
Location: Santa Clara, CA
Position Type: Faculty Development

Senior Director of Faculty Affairs and Planning

Position Title:
Senior Director of Faculty Affairs and Planning

Position Type:
Regular

Hiring Range:

$83,500 - $98,200 annual; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency:
AnnualTo be considered for this position, applicants are required to submit both a cover letter and a resume in .PDF format.

POSITION PURPOSE

The Senior Director of Faculty Affairs and Planning is responsible for the management of faculty affairs for the Leavey School of Business including but not limited to all contractual and operational and planning support. This position requires interpersonal and analytical skills which will enable the incumbent to administer in a manner that is adaptive, responsive, innovative, and technologically skilled, exhibiting excellence in administration and service.

The Sr. Director is critical to the daily operations of the Business School and serves as the primary liaison to academic leadership including the Dean, the Dean's Leadership team, and the academic department chairs.

This position supervises a team of 6 full-time senior administrative assistants and reports to the Senior Assistant Dean for Finance and Administration.

Essential Duties and Responsibilities

1. Faculty Affairs

Leads contract review process including first level assessment in advance of any contract approval or submission for all faculty with Leavey; ensure compliance with all Federal, State, Local and University laws, rules, regulations, policies and procedures; ensure expenditures are within established budgets.
Collaborate with the Dean and Senior Assistant Dean of Finance & Administration to administer the School's faculty contracting process; preparing all contracting documents, coordinating approvals, executing contracts, reviewing status of all contracts monthly, processing payment of contracts; and processing the closing of all contracts including all faculty categories of employment.
Track and report on all financial expenditures related to LSB faculty affairs, including but not limited to salaries, supplemental pay and start up grants
Keep accurate records on all rank and tenure information related to faculty within the Leavey School of Business.
Direct the maintenance of a database of faculty accomplishments, merit performance scores, faculty personnel records, annual review of research proposals, and allocation of grants, in consultation with Associate Dean(s).
Collaborate with the LSB Rank and Tenure Committee including oversight of preparation of applicant packages, external review processes, and processing of confidential materials.
Lead and support the ongoing creation of start-up internal grants, the annual faculty merit allocation process, supplemental pay, and course release allocation processes.
Direct onboarding process for all new faculty at the Leavey School of Business, in collaboration with the Associate Dean(s).
Provides reporting support for all faculty operating budgets.

2. Budget and Administration

Advise and support Sr. Assistant Dean, Finance & Admin, LSB Dean's Office in decision making, university regulations and execution, process improvement analysis and implementation.
Provides financial reporting support for all department operating budgets and annual expenditures, as they relate to the annual Faculty Salary budget.
Create and facilitate onboarding process for all new staff members.
Provide training to new and continuing staff including but not limited to Workday, Contracts, etc. Create training materials to support this work.
Manages LSB Org Chart, staff email lists, and updates & disseminates LSB phone list on a quarterly basis.
Ensure all HR processes within LSB are implemented in a manner that is compliant with all SCU policies and procedures. Ensure all policies and processes are applied consistently and equitably throughout LSB.
Manage and supervise department management team (six staff), overseeing daily and quarterly operations and activity. These admins work closely with the six department chairs for which this position serves as a direct advisor to.

3. Academic Planning and Curriculum Management

Facilitate the internal and external curriculum approval processes and coordinate the annual catalog.
Manage the scheduling process, including course master file updates, prerequisite entries, section data updates, and classroom assignments.
Provide training sessions for faculty and staff on curriculum management systems and ensure compliance with rules and policies.
Conduct audits and generate reports related to curriculum to ensure adherence to academic and institutional standards.
Build and maintain an internal LSB course schedule database and collaborate with Academic Departments to ensure accuracy and clear communication.

4. Special Projects & Other Duties as Assigned

Complete special projects and other duties as assigned
Ensure business continuity representing the LSB at University meetings and as liaison with external constituencies, on behalf of Senior Assistant Dean when unavailable.

Provides Work Direction to:

Six (6) Senior Administrative Assistants: Management, Accounting, Finance, Marketing, Information Systems & Analytics, and Economics.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge

Knowledge of and experience with essential computer programs, and familiarity with Workday helpful.

Skills & Abilities

Polished interpersonal skills, with the ability to handle difficult or demanding constituents tactfully.
Ability to work effectively with faculty, students and staff as well as university administrators at various levels.
Ability to handle multiple projects, set priorities, exceed deadlines, and maintain a high level of performance in a fast-paced environment with frequent interruptions.
Ability to work effectively with staff across non-hierarchical relationships.
Ability to maintain a high level of confidentiality

Education and/or Experience

Bachelor's degree required; minimum of 6-8 years work experience in administration of complex organizations, including experience in the management of personnel functions, and demonstrated leadership.
Experience in higher education administration preferred

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors or suppliers.

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

Typical office and computer lab environment.
Mostly an indoor office environment with windows.
Offices with equipment noise.
Offices with frequent interruptions.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

COVID-19 Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Senior-Director-of-Faculty-Affairs-and-Planning_R5079