Job Details

Project Support Specialist, Academic Affairs
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Position Number: 5721040
Location: Kennesaw, GA
Position Type: Academic Vice Presidents and Provosts

Project Support Specialist, Academic Affairs

Job ID: 278013
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Do you want to cultivate an inclusive environment that encourages free expression and civil discourse? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

1. Develops and maintains reports to track operational and utilization activities, ensuring data accuracy and relevance
2. Assists with the faculty applicant tracking system, providing support for recruitment and hiring processes
3. Supports AVPs in areas such as accreditation, faculty affairs, and other academic operations
4. Coordinates domestic and international travel arrangements as needed, ensuring all logistics are managed efficiently
5. Oversees contract processing as required, ensuring timely and accurate completion

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES:

1. Knowledge with college units and personnel
2. Knowledgeable regarding college policies, procedures, and practices
3. Advanced knowledge of virtual meeting platforms such as TEAMS, Zoom, and other collaborative technologies
4. Must be able to manage sensitive and confidential matters
5. Must be able to read, analyze, and interpret items such as reports, tables, and other print-related materials
6. Excellent oral communication skills are required while interacting with faculty, staff, students, and external constituents, including the ability to communicate with diplomacy and tact
7. Work requires fact-finding and compilation skills plus the ability to perform a variety of tasks

Job Summary

Focuses on dynamic project management, ensuring the effective planning, coordination, and execution of strategic projects. Plays a pivotal role in facilitating clear and impactful executive-level communication, conducting data analysis to inform decision-making, and managing administrative and event coordination tasks. By spearheading these efforts, the position contributes to the overall success of the department, fostering collaboration, and supporting Kennesaw State University's commitment to excellence in higher education.

Responsibilities

KEY RESPONSIBILITIES:
1. Leads the planning, coordination, and execution of various strategic projects within the department

2. Develops project plans, establishes milestones, and ensures seamless collaboration among team members, tracks project progress and proactively addresses potential roadblocks

3. Provides essential administrative coordination support to division leadership, including calendar management, scheduling high-priority meetings, and handling critical correspondence, maintaining confidentiality and handles sensitive information with discretion

4. Develops and delivers executive-level communications, presentations, and reports, ensuring clarity, professionalism, and alignment with the strategic goals of the division

5. Collaborates with stakeholders to gather relevant information for communication purposes

6. Collaborates on data-driven decision-making processes by collecting, analyzing, and reporting of department data

7. Maintains databases, ensuring data accuracy, and generates insightful reports and summaries to support strategic initiatives

8. May plan and execute high-profile events, such as workshops, seminars, and outreach programs in collaboration with others

9. Manages event logistics, invitations, and ensures events run seamlessly, contributing to the overall success of the initiatives

10. Ensures the integration of department initiatives aligns with the university's overall strategic objectives

11. Develops and maintains reports to measure operational and/or utilization activity

12. Assists with primary site administrator for faculty applicant tracking system

13. Provides support to department leadership in such areas as accreditation, faculty affairs, curriculum, etc.

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in a related field

Required Experience
Two (2) years of related work experience

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience with project management software solutions

Experience in higher educationADDITIONAL QUALIFICATIONS:
Experience running reports, organizing, and cleaning data

Knowledge, Skills, & Abilities

ABILITIES
Able to handle sensitive information with confidentiality and discretion
Fosters effective collaboration with other university departments and external partners
Cultivates positive working relationships to enhance cross-functional teamwork
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Proven experience in dynamic project management

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Proficiency in creating executive-level presentations and communications
Positive attitude, flexibility, and the ability to work both independently and as part of a team
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel.

Background Check

Credit Report
Standard Enhanced + Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=278013&PostingSeq=1