Job Details

Sub Pool - Student Services Specialist - Evaluator
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Position Number: 5793701
Location: Imperial, CA
Position Type: Student Affairs and Services

Sub Pool - Student Services Specialist - Evaluator

Salary: $29.94 Hourly
Job Type: Classified Substitute
Job Number: SSSE
Closing: 6/30/2025 11:59 PM Pacific
Location: Imperial, CA
Division: Admissions & Records

Representative Duties

BASIC FUNCTION:

Under the direction of the Student Services Director of Admissions & Records, performs confidential and technical duties involved in the analysis and evaluation of academic records and transcripts for associate degree, certificates, transfer and general education certification.

REPRESENTATIVEDUTIES:

Review, evaluate and maintain academic records/transcripts for a variety of purposes including eligibility for degrees and/or certificates, certification of general education requirements, and prerequisite verification.

Analyze transcripts for courses and units completed; determine level, content, unit value and grading system from catalogs, telephone, and written communication and other appropriate reference materials.

Evaluate transcripts from other colleges/universities to determine if prerequisite requirements for IVC courses have been met; input into computer systems. Also works with electronic transcripts sent from other colleges.

Research and verify the accreditation status of colleges and universities as needed for transcript evaluation.

Under the direction of Director, interpret and explain District policies and procedures, and state regulations related to degrees, majors and certificate requirements, and academic and transfer policies to counselors, faculty, administrators, students and the public.

Determine final eligibility for Associate degrees and certificates; assist students and counselors with the appropriate course of action to resolve denied petitions.

Prepare and maintain degree and certificate award lists, files and records; ensure accuracy and completeness of official college documents; coordinate production and distribution of diploma and certificate awards; provide appropriate reports as needed.

Maintain program and supplies for diploma/certificate printing system.

Monitor, review and maintain file of articulation agreements with California State University. University of California, and California community college systems; apply articulation policies to the evaluation process of general education certification and degree and certificate completion.

Process general education certification requests and maintain appropriate records.

Process Change of Program requests from counselors for individual students.

Monitor Degree Verify via the National Student Clearinghouse website and respond to requests.

Build academic history from microfilm for students as requested.

Complete verification of Associate Degrees for Transfer (ADT's) for primary terms via the eVerify website.

Serve as a committee member and/or consultant on the implementation and maintenance of the automated degree audit system (DegreeWorks).

Monitor catalog regarding degree and certificate requirements; course additions and deletions; course numbers, titles, content and unit values: monitor the degree audit system and report issues to the DegreeWorks Committee.

Collect, compile, verify, and record information for the preparation of reports.

Order and maintain supplies and forms as needed for assigned duties.

Initiate and compose correspondence as appropriate.

Under the direction of the Director, implement Family Educational Rights and Privacy Act of 1974 (FERPA) and Title 5 regulations as they pertain to a student's right to privacy and accuracy and retention of academic records.

Scan and index transcripts, evaluations and other academic records.

Perform related duties as assigned.

Please click here (Download PDF reader) to view the full job description.

Minimum Qualifications

EDUCATION: An Associate's degree is required.

EXPERIENCE: Four years or more of increasingly responsible office experience involving the interpretation and application of rules and regulations, preferably in a community college admissions and records office.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1. Please click here (Download PDF reader) to review current salary schedule.

EEO Information

EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/4725022/sub-pool-student-services-specialist-evaluator

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.